Sometimes we like to take time away from the office. It’s not easy working all the time when you run your own business and you deserve the chance to get away. It makes it easier if the business can be run from anywhere. If it’s an online business that’s maybe the case. But sometimes you still need certain things you don’t have available if you’re out on the open road. Mail will still get delivered and you need someone to answer it. You still need to update things and access the Internet no matter where you are.
Luckily it’s not the 20th century anymore. There’s an abundance of gadgets and services that makes running your business from anywhere easy. But only if you know about them. I bet there’s some things you had no idea existed. If you did you would probably hit the road a lot more than you do just now. So that’s what we’re going to be looking at. Some wonderful inventions that will make your life a lot easier. Now you won’t need to worry about driving down to Starbucks to meet with clients or catching up on some emails.
A tablet computer
A tablet is simply the best way to stay on top of everything while you’re away. You can choose what one you like the best, but the most popular has to be the iPad. Because you hold it in your hand you can use it anywhere to check up on emails or speak to people over Skype. If you take a little keyboard with you it’s possible to write while you sit at a coffee shop. You also have access to every single one of your files on your office computer, which you can look into at any time, and you can even update them as you please.
Don’t worry about your mail
It’s always a worry what to do with your mail when you’re not at the office. You don’t need to worry about that anymore. There’s certain companies that you can forward all your mail to. Once they receive your mail they will scan it onto the computer and email it to you, giving you access to everything without lifting your finger. When everything is scanned onto the computer they’ll then shred the physical mail to keep it out of danger. It will cost you a monthly fee, but for the service they provide it’s well worth it.
Speak with your team over the net
Sometimes the biggest problem with being away from your teammates is that you can’t speak to them in a meeting like you would at home. You can call them up, but it’s not really the same as being face-to-face with them. What you need is video conferencing software. If you’re not looking for anything fancy then Skype will probably do. But what it allows you is the ability to speak with everyone in a meeting environment at the same time. Something you need when you’re running certain businesses.
If you run a business you need a Smartphone these days. It’s something you could easily do without, but you need your head checked if you decide to go down that route. The benefits outweigh the negatives by a hundred to one. You always need to be connected to everyone without depending on an Internet connection in every place you visit. Having 24/7 access to the Internet is nice and it means you don’t need to switch on your tablet for silly little things like checking email. It’s also the same as having your own personal assistant curled up in your luggage reminding you of everything you need to know. You can’t beat that.
Also, many cloud storage spaces come with the option of uploading all the created content automatically, or you can choose to do it manually when you have the need for that. No matter which cloud storage you use and how you prefer to use it, there are some good and some bad sides of such file storing and sharing.
On the plus side, storing the files in a cloud storage space provides you with backup of files without you having to make it on the hard disk or any type of hardware memory unit. This makes storing very convenient and saves you from using up space on other devices. What is more, it provides you with the security in case anything to the computer’s system, because you will keep all your important data from being lost. Then, it is very easy to use, and all the files you store are easy to access. You can connect to the online storage space from any computer or mobile device whenever and wherever you need a certain file, and you do not depend on the physical location of the file’s storage space. Another advantage is that most cloud storage systems offer a certain amount of space free of charge. If you use online storage for one-time sharing, you can use the space provided without paying for the additional space, because you can delete the files after the other party has downloaded them. If you need more storage space, there is always an option of buying it, and it is usually quite inexpensive.
Although there are many advantages of cloud storing, there are some negative aspects as well. Firstly, although trusted online cloud storage websites are generally safe, there is always a certain amount of insecurity involved, because you store the files on remote servers. This means that it can still happen that the files get lost, or that your privacy and the privacy of the files gets endangered. This is why you should avoid sharing and storing secret and confident files online. Then, if the files you create are automatically stored online (for instance, you connect the camera on your phone with the online storage space), you may lose control over the files and end up with a bunch of material you would otherwise delete. This takes up lots of precious online space, and you need to remove the unwanted files manually, which can be time consuming. Another disadvantage is the limited storing space that we mentioned above, so if you store and share large files, you will have to pay for additional storage space or use multiple cloud services. Read More